THE SOUTH OF ENGLAND IRISH SETTER CLUB RULES 

1.    NAME  The Club shall be called:-    The South Of England Irish Setter Club 

2.    OBJECTIVES The Objects of the Club shall be:-   (a) To promote general canine welfare   (b) To encourage the breeder of the Irish Setter in accordance with    the Breed Standard.   (c) To hold Shows and other activities to achieve these objectives. 

3.    MEMBERS The Club shall consist of President, Vice President, Chairman, Hon. Secretary and Hon. Treasurer and a Committee of not more than twelve and an unlimited number of members.  The Club must send a list of members and addresses to the Kennel Club with the Annual Returns, and if so required make an up to date list of members available for inspection by the Kennel Club and members of the Club.  

4.   OFFICERS AND COMMITTEE The Management of the Club shall be in the hands of the Committee of whom 4 shall retire annually but be eligible for re-election.  The President, Vice President, Chairman,  Hon Secretary and Hon. Treasurer shall be ex officio members of the committee. 

The three principal officers will stand down by rota, one each year, offering themselves for re-election if they so wish. 

A quorum for Committee Meetings shall be six. 

Committee Meetings shall be held as often as deemed necessary. 

The Chairman to have a casting vote wherever necessary. 

The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings. 

Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place. 

No individual who has been a member for less than 2 consecutive years may be elected onto the Committee. 

No individual who has been a Committee member for less than the previous 12 months may be elected as a Principal Officer. 

No Officer or Committee member shall be an Officer or Committee member of any other Irish Setter Breed Club. 

The President and Vice President shall be elected by the Committee to sit for 3 years and then be required to stand for re election.  

No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society. The Honorary Secretary and Honorary Treasurer are to receive an Honorarium to be reviewed by members at the A.G.M. 

The Committee shall be empowered to deduct and construe any ambiguity or difference of opinion concerning the purpose of intentions of these rules, and to deal with any matter not expressly provided for therein.   In all other cases the Kennel Club shall be the final authority for interpreting the Rules and Regulation of the Club. 

Any Committee member missing three consecutive meetings without good reason, in the opinion of the Committee shall no longer be deemed a Committee member. 

5.   FINANCE The Annual Subscription shall be such amount as agreed by members in General Meeting and notified to the Kennel Club. 

Subscriptions are due on 1st December each year and should be paid by 28th February (i.e. within 3 months) to maintain continuous membership.  No member shall be allowed to avail himself/herself of the privileges of membership until his/her subscription for the current year is paid. 

Senior Citizens and Junior Members to have reduced rates. 

Junior Membership is open to all those under 17 years of age.  They will not have voting rights. 

All revenue is to paid into the Club’s Banking Account.  Cheques to have two out of the three Officers’ signatures. 

The Auditor/s to be appointed at the A.G.M. 

6.  ANNUAL GENERAL MEETING The A.G.M. shall be held between 1st January and 1st April for the purpose of receiving the Committee’s Report and Balance Sheet, duly audited and to discuss any resolution duly placed on the agenda of which prior notice has been given to the Secretary in writing at least 42 days before the day of the A.G.M.  No business shall be conducted at the A.G.M. unless notice thereof appears on the agenda, with the exception of routine matters or those, which in the opinion of the Chairman of the meeting shall be given, in writing, to all members by the Hon. Secretary. 

The Committee shall have the power to call a Special Extraordinary General Meeting as often as the Committee deems appropriate. S.G.M. must be called whenever the written request to hold such a meeting is made to the Hon. Secretary, signed by 20 members.  Such written request must state the purpose for which said meeting is to be called.  No other business than that which is stated in the Agenda shall be permitted at any S.G.M.  At least 14 clear days’ notice shall be given by the Hon. Secretary or Chairman as to the time, place and business of such meeting. 

7.  ELECTION OF OFFICERS AND COMMITTEE The Officers and Committee of the South of England Irish Setter Club shall be elected by members by way of postal ballot.  Any two members may nominate and second a candidate for election providing they are fully paid up members of the club  for the proceeding year. Nominees must be members for two consecutive years prior to being elected onto the committee.  All nominations signed by the proposer, seconder and nominee must be received by the Secretary not later than 4 calendar months proceeding the date of the A.G.M.   

Voting papers shall be despatched to all fully paid up members for the preceeding year to the date of the A.G.M.  Voting papers to be returned to the independent scrutineer appointed by the committee two calendar months before the date of the A.G.M.  The results of the election shall be notified by the Secretary at the time of the agenda is circulated for the A.G.M. and the elected Officers and Committee shall take office at the A.G.M. 

8.  CLUB ASSETS The property of the Club shall be vested in the Committee. 

9.  EXPULSION OF MEMBERS Any Member who shall be suspended under Kennel Club Rule A42j(5) and/or any Member whose dog(s) is/are disqualified under Kennel Club Rule A42(9) shall ipso facto cease to be a member of the Society. If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or the interest of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation.  If at that meeting, a resolution to expel is passed by a two thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Club, except that he/she may within two calendar months from the date of such meeting, appeal to the Kennel Club, upon and subject to, such conditions as the Kennel Club may impose. Subject to the foregoing, no member so expelled shall have any claim against the South of England Irish Setter Club, or be entitled to repayment of any part of the subscription and shall forthwith return to the South of England Irish Setter Club, any Club property in the possession of the member at the time of the expulsion. 

If the Club expels any member for discreditable conduct in connection with dogs, dog shows or trials, the Club will report the matter in writing to the Kennel Club within seven days and supply particulars  required. 

10.  HONORARY LIFE MEMBERSHIP The Committee shall be empowered to recommend any individual for the Honorary Life Membership and which should be approved by the A.G.M. for special services rendered to the South of England Irish Setter Club; the names of whom are to be printed on all schedules and catalogues issued by the South of England Irish Setter Club for each of its shows. 

11.  DISSOLUTION OF THE CLUB In the event of the dissolution of the South of England Irish Setter Club, every effort will be made to return all designated cups and trophies to the donors and any remaining cups and trophies be dealt with under the discretion of the Kennel Club. After payment of debts and liabilities, any remaining assets shall be liquidated and the proceeds donated to a deserving charity, canine or otherwise, as members deem fit at a special meeting. 

 A final statement of audited accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club on the last return furnished to the Kennel Club, will be held responsible by the Kennel Club for the proper winding up of the Club. 

12.  FEDERATIONS The Club shall not join any federation of Societies or Clubs. 

13.  MAINTENANCE OF TITLE The Officers acknowledge that during the months of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of registration and by 31st July each year, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club.  The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may occur during the course of the year. 

14.  INHERITED DISEASES Members shall comply with the terms of the codes of practice agreed between the breed clubs and with the Kennel Club, in relation to health conditions for which there is an approved DNA test. The tests are designed to identify, control and/or eliminate these health conditions. Such compliance will include the publication of the results of the DNA tests. This rule applies to existing DNA tests and new DNA tests as they are developed, approved by the Kennel Club, and become available for use. 

15.  CODE OF ETHICS The club may have a Code of Ethics. 

16.  None of the foregoing Rules and Regulations shall be altered or any new rules adopted except at an A.G.M. or S.G.M. of the Club, and the notice of any proposed alterations, or additions, shall not be brought into force until the Kennel Club has been advised and given its approval to the alterations. 

17.  KENNEL CLUB FINAL COURT OF APPEAL The Kennel Club shall be the final court of appeal in all matters of dispute 

Amended and ratified March 2015